Privacy Notice
Welcome to Round-Peg Solutions (RPS Recruitment). We are a specialist recruitment agency supporting clients and candidates within the aerospace and defence industries across the UK and the US. This Privacy Notice explains how we collect, use, store, and protect your personal information when you interact with us, visit our website, or use our recruitment services. RPS Recruitment is committed to handling your data responsibly, transparently, and in compliance with the UK General Data Protection Regulation (UK GDPR), the EU GDPR, and applicable US privacy laws such as the California Consumer Privacy Act (CCPA/CPRA).
Who We Are
Round-Peg Solutions (RPS Recruitment)
Registered Office: 5th Floor, Cotton House, Queen St, Manchester M2 5HS, United Kingdom
Email: info@rps-recruitment.com
What Personal Data We Collect
We may collect and process the following types of information:
Candidate data
- Name, contact details (address, email, phone number)
- CV/resume information (employment history, education, skills)
- Nationality, work authorisation, and (where required) security clearance status
- References and employment preferences
- Financial details for payroll (for contractors)
- Communications and interview notes
Client data
- Company name and contact details
- Job requirements and related correspondence
- Billing and payment information (if applicable)
Website and technical data
- IP address, browser type, and device information
- Cookies and analytics data
How We Collect your Data
We collect personal data in the following ways:
- Directly from you when you apply for a role, send your CV, or contact us
- From publicly available sources such as LinkedIn or professional directories
- From third-party job boards or recruitment platforms
- Through our website contact forms
- From client interactions and business relationships
Why We Collect Your Data (Legal Basis)
We process your personal data for the following purposes:
| Purpose | Legal Basis |
|---|---|
|
To match candidates with suitable job
opportunities |
Legitimate interests / Consent |
|
To communicate during the recruitment process |
Legitimate interests |
|
To provide recruitment and staffing services to clients |
Contractual necessity |
|
To maintain business relationships |
Legitimate interests |
|
To meet legal and compliance obligations (e.g., right to work checks) |
Legal obligation |
|
To send marketing communications |
Consent |
You can withdraw your consent for marketing at any time by contacting us.
How We Use Your Data
We use your information to:
- Assess your suitability for current and future roles
- Introduce candidates to clients
- Manage payroll and contractor arrangements
- Maintain client and supplier records
- Improve our services and website
- Meet our legal and regulatory obligations
We do not sell your personal information to third parties.
Who We Share Your Data With
We may share your data with:
- Potential employers or clients (with your consent)
- Background check or reference providers
- Payroll and accounting partners (for contractors)
- IT service providers (CRM, email, cloud storage)
- Legal or regulatory authorities when required by law
All third-party providers are required to keep your data secure and process it only in accordance with our instructions
International Data Transfers
As we operate in both the UK and the US, your data may be transferred outside the UK or European Economic Area (EEA).
When this occurs, we ensure appropriate safeguards are in place; for example, Standard Contractual Clauses or adequacy decisions, to ensure your personal data remains protected to GDPR standards
How Long We Keep Your Data
We retain personal data only for as long as necessary:
- Candidate data: We retain your personal data for the duration of our business relationship with you and beyond, as we often support candidates with job placements over many years and potentially throughout their careers.
- Client and business contact data: for as long as the relationship remains active, plus a reasonable period for recordkeeping or legal compliance.
You can request deletion or review of your data at any time.
Your Rights
Under data protection laws, you have the right to:
- Access your personal data
- Request correction of inaccurate or incomplete data
- Request deletion of your data (“right to be forgotten”)
- Object to or restrict processing
- Request data portability (where applicable)
- Withdraw consent (where processing is based on consent)
To exercise any of these rights, contact info@rps-recruitment.com.
If you are based in the UK or EU, you also have the right to lodge a complaint with your local Data Protection Authority (e.g., the UK ICO).
SMS Communications and Opt-Out
- If you OPT-IN to receive SMS messages, you’ll consent to receive messages regarding interview scheduling, interview updates, arranging feedback calls, arranging employment reviews, etc, from RPS Recruitment Inc
- Frequency: Message Frequency Varies.
- Cost: Message & Data Rates may apply.
- HELP: For help, reply HELP to our text messages and/or visit https://www.rps-recruitment.com. Alternatively, you can email us at info@rps-recruitment.com with the subject line “SMS HELP”
- Opt-Out: You can opt out of receiving SMS messages at any time by replying STOP to any message, or by emailing info@rps-recruitment.com with the subject line “SMS Opt-Out.” Once we receive your request, we will send you one final text message advising that no further messages will be sent to you.
- Mobile date: No mobile opt-in data will be shared with third parties/or for marketing or promotional purposes
- SMS OPT-IN – https://www.rps-recruitment.com/candidate-dashboard/rps-recruitment-telephone-opt-in/
How We Protect Your Data
We use appropriate technical and organisational measures to safeguard your personal data, including:
- Secure systems and password protection
- Restricted access to authorised personnel only
- Encrypted data storage and transmission where applicable
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies
If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Where your data is sent
Visitor comments may be checked through an automated spam detection service.
Updates to This Notice
We may update this Privacy Notice from time to time. Any significant changes will be posted on this page with an updated revision date.
Contact Us
If you have any questions or requests about this Privacy Notice, please contact:
Email: info@rps-recruitment.com
Postal address: 5th Floor, Cotton House, Queen St, Manchester M2 5HS, United Kingdom